Executive Assistant (f/m/d)

The Executive Assistant will provide high-level administrative and strategic support to the Company Holding (CFO, CPO and other senior executives). The role will require proactive management of schedules, coordination of meetings, preparation of reports and handling confidential information with discretion.

• Organize and maintain complex calendars for the Company Holding senior executives
• Prioritize meeting requests and ensure effective time management
• Arrange travel, accommodations and itineraries
• Prepare agendas, briefings and presentations for meetings
• Liaise with internal and external stakeholders to ensure timely communication
• Act as a primary point of contact for internal and external communications
• Draft high-quality emails, reports and presentations on behalf of executives
• Manage correspondence and ensure timely responses
• Assist in the coordination and tracking of key projects across the executive team
• Conduct research and provide data analysis for decision-making
• Handle expenses, invoices and budget tracking
• Maintain document management systems and ensure all files are up-to-date
• Assist with event planning and coordination for internal and external events

• Minimum of 5 years of experience in an executive support role, ideally supporting C-suite leaders
• Work experience in an international environment, preferably fast paced
• Excellent German and English language skills
• Proven ability to manage complex schedules and prioritize tasks effectively
• Experience in working across multiple time zones and with remote teams
• Strong proficiency in Microsoft Office Suite and collaboration tools
• Excellent organizational skills and ability to manage multiple priorities
• Strong communication and interpersonal skills
• High level of discretion and confidentiality
• Proactive problem-solving abilities and a strong attention to detail
• Ability to work independently and as part of a team
• Ability to navigate, influence and deliver in an environment where processes are not always defined

Alle Ihre Informationen werden gemäß den EEO-Richtlinien für berufliche Chancengleichheit vertraulich behandelt.